Import customs clearance in India: prepare your document pack

Start with the core records

DGFT lists transport documentation, a commercial invoice with packing information, and a Bill of Entry among the core import documents. Separate commercial invoices and packing lists are also accepted. The applicable transport document may be a bill of lading, airway bill or another document appropriate to the movement.

Product-specific permissions or supporting records may also be needed. The core list is a starting point, not a promise that every shipment needs only those records.

Make the information easy to reconcile

Before sharing the pack, compare the supplier and buyer names, invoice references, currency, quantities and package details across the documents. Flag differences instead of asking the broker to guess which version is correct.

• Provide a specific description of the goods and their intended use.
• Share readable copies, with all pages included.
• Identify which documents are drafts and which are final.
• Keep one clearly named folder for the shipment.

Give the broker the shipment context

Include the arrival location, expected arrival date, transport reference and a contact for outstanding supplier questions. Explain whether the cargo needs special handling or has a delivery commitment.

A useful first email says what is attached, what is still pending and who will provide it. That small piece of organisation can make the preparation discussion more productive.

Prepare your next step

Send the available documents early and ask the team to confirm the missing information for your particular goods. Avoid treating a general checklist as confirmation of classification, duty or regulatory approval.