eSANCHIT: prepare clearer digital documents for customs

What eSANCHIT supports

ICEGATE’s documentation describes eSANCHIT as part of the electronic handling of supporting documents. Its web-form guidance explains how references such as IRN and DRN can identify documents already uploaded to the system.

For an importer or exporter preparing a handover, the practical question is which documents the authorised filing team needs and how the correct references will be tracked.

Check the scan before handing it over

Open every file and inspect each page. Confirm that names, figures, stamps and signatures are readable where present. Check that no edges are cut off and that the pages are in order.

• Use a distinct, meaningful filename.
• Keep the entire document together.
• Mark revised files clearly.
• Do not mix unrelated shipments in one pack.

Cochin Customs’ document-upload guidance specifically emphasises previewing for legibility and saving documents with distinct names.

Keep a simple document register

Record the document name, issue date, source, revision and shipment reference in a short register. Let the filing team maintain the upload references and confirm how they should be associated with the declaration.

If an issuer corrects a document, send the corrected version with a note explaining the difference. Do not silently replace a file that another team may already have used.

Confirm current technical requirements

Check the current ICEGATE guidance with your filing team for accepted formats, size limits, access and signing requirements. Avoid relying on an old screenshot or a remembered upload limit.

Send document preparation questions early so the team can identify the next action before a planned filing.